The HOA phone system for boards and management companies.
One board number and one shared inbox, so nothing lives on a board member’s cell. Every resident call is recorded, transcribed and searchable, and Quill answers after hours from your governing documents. From $69 a month for the whole organization.
Or call Quill yourself in your browser →The gaps that turn into board disputes.
“Residents call five board members’ cell phones, and nobody remembers who took the call.”
One board number, one shared inbox.
The board line rings members in the order you set, and every call lands in one inbox the whole board sees, with who answered it.
Unified Inbox →“A homeowner disputes what the board said, and the only record is someone’s memory.”
Every call recorded, on the resident’s timeline.
Calls are recorded, transcribed and summarized on the resident’s timeline beside their texts and email. Search by what was meant: “the noise thing in building C.” The record stays when the board turns over.
Calls & Voicemail →“Residents call at 9 pm about the clubhouse, the gate or the pool, and get voicemail.”
An AI receptionist that knows your rules.
Quill Concierge answers the board line after hours from the governing documents you upload, names the section it used, and leaves a summary for the board in the morning.
Quill Concierge →“Someone promised to call the vendor back, and it never happened.”
Promises become loose ends.
When someone says “I’ll get back to you,” QuorumVoice catches it and keeps it in front of the board until someone confirms it’s done.
Loose Ends →Every conversation, where the whole board can see it.
Calls, texts and email from residents land in one shared inbox, each with a summary and the category you set.
Five cell phones.
One shared inbox.
Everything the board needs from an HOA phone system.
Each piece works on its own and files to the same record.
One board number, one inbox
The board line rings members in the order you set; every call, text and email lands in one list with an AI summary.
Unified Inbox →Every call on the record
Calls are recorded and transcribed on the resident’s timeline, so a dispute is settled by what was actually said.
Calls & Voicemail →An AI receptionist after hours
Quill Concierge picks up when the board can’t, answers from your documents and takes a request for the board.
Quill Concierge →Promises don’t slip
Loose Ends catches what someone promised and asks before it’s closed.
Loose Ends →Your documents, answering
Upload the governing documents and rules. Quill answers from them and names the section it used.
Knowledge Base →Board meetings on the record
Record Zoom or in-person meetings for a transcript, a summary and the follow-ups. Google Meet is coming soon.
Meetings →Set up the board line in four steps.
- 1
Get a number, or bring yours
Pick a local number for the board, or port the one residents already call. A temporary number works while the port runs.
- 2
Add the board
Invite board members and your manager. Everyone sees the same inbox, and nobody hands out a personal cell.
- 3
Set hours and who rings
Choose who rings first, your hours and voicemail, and a phone menu if you want one.
- 4
Turn on Quill
Upload the governing documents and rules, and Quill answers the board line after hours from them.
Quill Concierge is included on Pro and Portfolio.
An HOA answering service that reads your governing documents.
Quill Concierge is included on Pro and Portfolio.
Call Quill yourself in your browser →It answers from your documents, and says where.
Quill Concierge answers the board line when nobody can, in English, from the documents you upload. It transfers when a person is needed and takes requests for the board to confirm.
Hands off to a person.
Quill answers in English from what you’ve given it, and transfers the call when a person is needed.
How Quill Concierge works →Books or takes the request.
Quill takes a request for your team to confirm, or books the slot straight onto your calendar when you connect Google Calendar and set appointment types, on Pro and Portfolio. It doesn’t promise anything else on your behalf.
Leaves the record.
Every call Quill takes is recorded, transcribed and summarized in the inbox, like every other call.
One price for the organization, not per seat.
Every plan covers the whole board up to its member limit. Compare the included channels and allowances below.
Compare every plan →$69/ month
- Up to 5 team members
- 1 phone number
- 500 call minutes a month
$199/ month
- Up to 20 team members
- Up to 3 phone numbers
- 2,000 call minutes a month
- 200 Quill Concierge minutes
- 2,000 texts a month
One-time setup $49
$599/ month
- Unlimited team members
- Up to 10 phone numbers
- 5,000 call minutes a month
- 600 Quill Concierge minutes
- 5,000 texts a month
One-time setup $49
Keep reading.
QuorumVoice vs Quo
A sourced side-by-side of Quo and QuorumVoice: channels, AI and pricing.
Read the comparison →QuorumVoice vs Smith.ai
A sourced side-by-side of Smith.ai and QuorumVoice: channels, AI and pricing.
Read the comparison →QuorumVoice for property managers
A line per community, one team inbox, and after-hours answering.
See the page →
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Questions about QuorumVoice for HOA boards
One that keeps calls off personal cells and on the record. QuorumVoice gives the board or the management company one number that rings people in the order you set, records and transcribes every call, and puts texts and email from residents in the same shared inbox. Quill Concierge answers after hours on Pro and Portfolio.
Quill Concierge answers the board line when nobody can, in English, from the governing documents and rules you upload. It names the section it used, transfers when a person is needed, and takes requests for the board to confirm. Every call it takes is recorded and summarized in the inbox.
QuorumVoice is priced per association, not per call or per board member: plans start at $69 a month. Starter: up to 5 members; Pro: up to 20 members; Portfolio: no member cap. Quill Concierge is on Pro and Portfolio.
Pick a local number during setup or port the one residents already call. The board line rings members in the order you set, and everyone sees the same inbox on the web and in the mobile app.
QuorumVoice plays a recording notice on calls, and recordings are stored privately for people in your association. Consent rules vary by state, so check the ones that apply to you before you rely on a recording.
They stay with the association. Calls, texts, emails and meetings belong to the organization, so a new board member sees the history from day one and a departing one leaves nothing on a personal phone.
No. QuorumVoice handles communications: calls, texts, email, meetings and the AI on top of them. It works alongside whatever you use for dues, documents and violations.
Yes. Port your existing number in during setup. A temporary QuorumVoice number works at no extra charge while the transfer runs, and its settings carry over at cutover. Local transfers usually take five to ten business days; the date is set by your current carrier.
Yes. The QuorumVoice app for iOS and Android has the shared inbox, texting from your business number, callbacks and every contact’s history, so nobody has to hand out a personal cell.
Last updated October 3, 2026